Cleatbook — Youth Volleyball Treasurer App, Volleyball Club Treasury Software & Volleyball Team Finance App for Volunteer Parents

You volunteered
to be treasurer.

You didn't volunteer
for this.

Club dues, tournament entry fees, uniforms, travel costs — the financial side of youth volleyball is a full-time job for someone doing it for free.

Cleatbook is the simple, secure volleyball treasurer app — no spreadsheets — that tracks every payment, sends reminders so you're not chasing parents on the sideline, and hands the next person the clean books you wish you'd inherited.

Mobile app Set up in 15 minutes All payment methods
Get early access See how it works
$29/season  ·  No credit card required
Cleatbook volleyball treasurer app showing payment status for a youth volleyball team roster

Built with volunteer treasurers across soccer, baseball, softball, lacrosse, volleyball & football

4.7M

volunteer youth sports
treasurers in the US

12 hrs

a month lost to
payment reconciliation

$0

paid for a role
nobody asked for

15 min

to set up your
first season

Sound familiar?

Volleyball treasurer problems. Made harder than they have to be.

"Who hasn't paid club dues yet?"

Fifteen families on the roster. Venmo, Zelle, cash at practice. Someone's mom says she paid last week — you're pretty sure she did — but you can't find it. The spreadsheet hasn't been touched since tryouts.

"I covered the tournament entry fee myself. Again."

The registration deadline was two weeks before half the families paid. You put it on your card — just like the uniform order, and the court rental before that. You're not a bank.

"I dread seeing them in the stands."

Three families are two months overdue. You see them every weekend at practice. You've sent the same text four times. Nobody wants to be the one who makes it awkward before warmups.

"The last treasurer handed me a folder and a prayer."

Two tabs in a Google Sheet. Neither matched the bank statement. One column was labeled "misc" with no explanation. You're not doing that to whoever takes this over next season.

The problem isn't you — it's that nobody built the right tool for this job.

The same job, without the dread.

The old way

  • Venmo alerts, a text thread, and a spreadsheet that never quite agree
  • Doing the math at 2am to figure out who still owes
  • Texting the same families every week — then seeing them Saturday
  • Fronting the tournament deposit on your own credit card
  • Handing the next treasurer a mess — because someone did it to you

With Cleatbook

  • Every payment in one place, reconciled against the bank automatically
  • "Who hasn't paid?" answered in a single tap
  • Reminders that send themselves — no awkward texts
  • Parents pay by card before the deadline, so you never float it
  • A clean, bank-ready handoff the next treasurer thanks you for
Product tour

A full season, in your pocket.

From the first roster import to the final handoff — here's exactly what Cleatbook looks like in your hand.

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Swipe to explore

Start your season for $29

Setup in under 20 minutes.

Quick setup — from roster to first payment link, no accounting experience needed.

1

Set up your season

Import your roster.
Set club dues, tournament fees, uniform costs — whatever your fee structure looks like.
Cleatbook does the math.

2

Send payment links

Parents pay by card in two taps —
no app download required.
Cash, Zelle, Venmo, and others
tracked in seconds.

3

Close it clean

Automated reports.
One-tap role transfer.
Your successor gets the whole picture.
You get your evenings back.

What volleyball treasurers told us.

We talked to volunteer treasurers across club volleyball, travel programs, and rec leagues before writing a line of code.
Here's what they told us.

"I didn't realize half the roster hadn't paid dues until the tournament registration was already overdue. I had to cover it on my own card to keep the kids on the court."

— Club volleyball treasurer, California

"I've been doing this for three seasons on a spreadsheet I don't trust. I know there's a mistake in there somewhere. I just don't know where — and it keeps me up at night."

— Travel volleyball treasurer, Florida

"The hardest part isn't the money. It's texting the same parents every week and then seeing them at practice like nothing happened. I've started avoiding eye contact during drills."

— Volleyball treasurer, Texas

"When I took over, the previous treasurer handed me a folder with some photocopied receipts and a bank statement. That was the whole handoff. No spreadsheet. No records. Just receipts that were already fading."

— Rec league volleyball treasurer, Ohio

Questions you're probably asking.

The honest answers — before you spend a dollar.

Can I import the roster and data I already have?
Yes. Pull your roster straight from TeamSnap, upload a CSV from SportsEngine, LeagueApps, or any system, or add players by hand. Most treasurers are set up in about 15 minutes — you're never starting from scratch.
Will parents actually pay through it?
Parents get a simple link and pay by card, PayPal, or Venmo — securely processed by Stripe, with no app to download and no account to create. Paid in cash, Zelle, or check instead? Log it in seconds. And when someone forgets, a one-tap (or fully automatic) reminder does the nudging for you.
What happens at the end of the season?
Everything archives with bank-ready reports, and you transfer the role in one step. The next treasurer inherits a clean ledger with every payment and receipt — not a mystery spreadsheet. (It's exactly what you wish the person before you had left.)
Who pays for it — me or the team?
It's $29 for the entire season, billed once — a team operating expense, not a personal subscription. No per-month charges and no surprises. If you collect by card, the small processing fee is passed through transparently, so the team always nets the full amount.
Is the team's money and data safe?
Card payments are handled by Stripe — the same PCI-compliant processor trusted by millions of businesses — so card details never touch Cleatbook. Your bank connects read-only through Plaid: Cleatbook can see transactions to help you reconcile, but it can never move money, and your banking credentials are never stored. Your data is yours — export it anytime, with no lock-in.
Do I need an accounting background?
Not at all. If you can use Venmo and your phone's notes app, you can run a clean season. Cleatbook does the math, flags what needs your attention, and keeps the records audit-ready in the background.

Built to be trusted with the team's money.

Read-only bank access

Connected securely via Plaid

Never moves your money

Cleatbook can't touch the account

Bank-level encryption

Credentials are never stored

Export anytime

Your data, no lock-in

Powered by Stripe Plaid

No subscriptions,
no surprises.

One flat price for the whole volleyball season.

$29 $49 / season

Early access pricing — locked in for year 1

  • Track club dues, tournament fees, uniform costs, and more
  • Automated & one-tap payment reminders
  • Track expenses & receipts
  • Parent payment portal (no app needed)
  • Season archive & one-tap role handoff
  • Unlimited players, payments, & reminders
  • Import roster from most platforms
  • Export your data anytime, no platform lock-in

*Card payments are optional and include a small processing surcharge, so the team always gets the full amount.

No payment until launch No spam, ever Unsubscribe anytime

You didn't sign up to be a debt collector.

Leave the role better than you found it — and get your weekends back.

Get early access — $29/season

Lock in early access

$29/season · no card required

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